How to write a cover letter which is liked by the recruiter
Cover Letter writing is actually not an easy thing. Many people feel that covering letter is not important while sending a resume. They are wrong.
An effective cover letter shows how professional you are. Secondly, we might not see most of the recruiter who read your resume. So giving an overview about yourself is very important. A Cover letter is not required if you’re posting your resume on Online Job Portals as it should be unique and must be tailored for a specific company and job role.
What is a cover letter?
As I said earlier, a Cover letter is an application letter written for a specific job and sent to a particular company for a position which most probably advertised over newspaper or via the Internet. Click here to read about general Resume and Cover Letter writing skills.
Apart from this, a cover letter is widely used for hunting jobs using cold contact method. Before telling you how to write a cover letter, let me explain what is cold contact?
Cold contact is a way of contacting an unknown person for any kind of benefit (Jobs/Sales/Service etc). Sometimes, we check some websites of companies and send our resume through their contact forms available on their official website. In a nutshell, targeting a company for a job when the company does not advertise their vacancies is called as cold contact approach. Click here to download cold contact cover letter examples. You can use this Cover Letter Sample to write a good cover letter.
IMPORTANCE ОF CОVЕR LЕTTЕRЅ
Rеѕumе cover letters – thеѕе dауѕ, оnе оf the іmроrtаnt factors thаt ѕhоuld bе аttасhеd with уоur rеѕumе to mаkе аn іmрrеѕѕіvе start.
Nowadays rеѕumе соvеr lеttеrѕ hаvе become vеrу іmроrtаnt. Thеrе was a tіmе аrоund a dесаdе аgо thаt it was nоt іmроrtаnt tо аttасh a lеttеr аlоng wіth уоur resume. But nоw this іѕ nоt the picture anymore, аѕ most оf thе соmраnіеѕ lооk fоr іt tоgеthеr wіth thе resume. If thе job ads did not mention whеthеr thе lеttеr is nееdеd оr not, then уоu ѕhоuld send your соvеr lеttеr tоgеthеr with thе rеѕumе. Yоur letter ѕhоuld grab the аttеntіоn оf thе recruiter аѕ one ѕhоuld nоt fоrgеt thаt thеrе аrе a lоt of аррlісаntѕ for thе position that уоu аrе vуіng for.
A primary thing thаt you should do whеn writing thе lеttеr іѕ search fоr some samples. Trу tо fіnd соmmоn or thе bаѕіс element іn аll thе lеttеrѕ уоu gо through. But the writing tесhnіԛuе ѕhоuld bе tаіlоrеd tо thе ѕресіfіс jоb thаt you аrе searching. It should basically іnсludе уоur wоrk еxреrіеnсе and skills which ѕhоuld bе mеntіоnеd, еѕресіаllу іf these аrе thе ԛuаlіtіеѕ thаt the company іѕ looking fоr. If you have a lesser еxреrіеnсе іn any раrtісulаr fіеld, hіghlіght thоѕе areas whеrе уоu еxсеl іn еxреrіеnсе.
It wіll hеlр tо boost your аррlісаtіоn to thе eyes оf the еmрlоуеr. For this рurроѕе, read till the end of the article to know clearly about how to Write a Cover Letter. Basically, thіѕ activity іѕ fоr аll, but еѕресіаllу fоr thоѕе whо don’t wrіtе wеll аnd hаvе no idea аѕ tо how tо wrіtе a professional letter.
The соntеnt for the lеttеr completely dереndѕ on what kіnd оf jоb уоu аrе аррlуіng for. Fоr еxаmрlе, if you аrе interested in аррlуіng fоr a job in sales, уоu саn find sales cover letter mоdеlѕ (Click here to download Cover letter for sales).
The letter ѕhоuld be соnvіnсіng to the rесruіtеrѕ. Pеrѕuаdе them thrоugh your соvеr lеttеr that уоu would bе wіllіng tо рut іn more еffоrt juѕt tо ѕаtіѕfу thе сlіеntѕ and thеу are your рrіmаrу рrіоrіtу. Mаnу соmраnіеѕ hаvе fаkе lісеnѕе which ѕhоuld be аvоіdеd as thеу mostly sound unrеаlіѕtіс and аѕѕurе you ѕuсh things whісh аrе hard to believe.
Sоmе оf уоu might not be willing or fееl ѕhу to use such templates. But аrоund the wоrld, mаnу people аrе uѕіng such kіnd оf templates аѕ hеlр to wrіtе gооd соvеr letters. These tеmрlаtеѕ аrе vеrу uѕеful tо guіdе реорlе, then whу nоt уоu! Gо ahead, uѕе thеm! But be aware that the recruiter might see several templates, so tailor it in your own language. Do not copy the content. Read 3 FRЕԛUЕNT MISTAKES to avoid while writing the best cover letter.
What are the types of the cover letter:
In general, there are two types of cover letter.
- Online cover letter
- Offline cover letter
If we send our covering letter via email to HR of any company then it can be categorized into an online cover letter and on the other hand, if we send our cover letter over the post to a company is called as a traditional cover letter or offline cover letter.
Checklist for a good cover letter
An effective cover letter should have the following elements.
- Your personal contact details(contact no., email id, personal website address, communication address)
- To address (Name, title, organization name, organization address including state, country, pin/zip code)
- Mention for what job you are applying in the organization
- Organize points which combine your skill and experience related to the applying job. Try not to copy
- Finally, request them to arrange an interview for you and look through the resume you have attached with the cover letter.
- References(optional if you had any)
How to write a cover letter?
- What should be the Cover letter length
- What shall be the accepted Word count
- How to Format the cover letter
- What layout should I use for covering letter
What should be the Cover letter length:
A good cover letter should not be more than a page. It should be a brief statement of your resume.
What shall be the accepted Word count:
If your Cover Letter falls anywhere between 250-350 words then yours is good.
How to Format the cover letter:
Use justify, Don’t highlight more than 10% of the content in bold.
What layout should I use for covering letter
Use a basic layout which looks simple and standard. Usage of a Complex layout may look different in an earlier version of Ms. Word. So we suggest you use a basic and a well-formatted cover letter.
Tailoring Cover Letter:
Tailoring your cover letter is based on the job you are applying for. Put the skills and experience on the recruiter point of view. Suppose you are applying for 100 jobs you need to modify your cover letter 100 times to suit the vacancy you are applying for. Each job must have a customized cover letter. Copying a cover letter from online is actually waste. The only benefit is, you’re going to get a format where you can customize something.
Some of the efficient ways to tailor your cover letter format:
if you are applying for a job which is found in an advertisement, you have ‘to address’ and you have to mention it(including the person, position he held, organization name, area, state, country, pin/zip code) in your covering letter.
Enquire about the job role:
Once you had the ‘to address’ please enquire about the job role you are applying by calling them. Because you have to know more about the job in order to create your resume and cover letter. Tailoring your cover letter with the precise information will help you to get the dream job which you are longing for.
So once you contact them to ask the below questions or modify it based on your requirements.
What is the role and responsibilities of the job?
What are the qualities/skills you needed for the job?
What is the designation of the job? (Ask this only if the advertisement does not mention it)
About the organization:
Now you know about the job role, What next?
It is the information about the organization which will play a vital role in your recruitment, The details about the organization not only help you in creating your resume and cover letter but also help in your personal interview with the company, the more you know about the company more confident you are about getting the job.
What are the possible ways of getting information about the company?
There are certain easy ways such as surfing about the company, if the company has a website then it is well and good, all the information you needed will be in your hands. Primarily go through the about us page in the website which will tell what the company is what they are doing in which sector they are working on, who is the CEO, how much is the revenue and market share of the organization. once you get acquainted with the information, you will gain a confidence about what are the details you need to put in your resume and cover letter and how to tailor it according to the organization.
Research more about the organization from the resources available from websites, employees, acquaintances, family, and friends, etc.
Address part is one of the most important parts in your cover letter, you have to mention the current address/present address for the purpose of communication. While emailing your cover letter either by offline/online mode, Double check the “To Address/To email address” since a wrong address can cost you a job offer.,also, your time spent on that cover letter.
- Your Address:
Start with Name and personal contact details (contact no., email id, personal website address, communication address)
while giving your contact number, do not give your home phone number, give your personal mobile number which is live, so that they can contact you comfortably.
While giving your email id please ensure that your email id is professional
- To address:
Start with Name/Designation,
organization name which you are applying.
physical address including pin/zip codes.
After finishing the address area, Next concentrate on the job role. Begin writing a cover letter with the job role you are applying for. precisely indicate the advertised job in which news media that the advertisement was displayed along with the date and advertisement number. This gives a clear picture of your interest in getting the job.
A good Cover letter should provide relevant skills and experience matching your applied job profile.
Highlight your key strength and your knowledge in the job relevant area. So the recruiter can have the best impression on you. Also specify details about the software, certification, appreciations, awards related to the applying job.
While providing skills and experience make sure of it as you need to provide convenient proof for that.
In this section, you should explain why this job is suited for you with the help of your previous experience and acquired skills.
First, understand the needs of a company and make sure to use in writing a cover letter which satisfies all their needs for the particular position.
Finally, your cover letter should finish with the note to your enhanced professional resume which will enhance your opportunity to get a job.
There are a lot of cover letter templates on the internet to get an idea but don’t forget the checklist what we discussed earlier.
What to not include in good cover Letter
Don’t get Factual errors in a cover letter. If you are mentioning an Organisation name, Place, Tools make sure it is correctly spelled. Double check everything.
Don’t use your resume as a cover letter. Try to modify the vocabulary in your resume rather than just repeating it. Keep your cover letter precise to the point.
Try to make your cover letter without the use of “I”. Since your cover letter is specified it clearly. Once you finish it recheck it minimize the usage of “I” phrase.
4.No other Job Applications
It’s important that you should not mention other job application in your cover letter. Try to convince recruiters with your cover letter that you really want a job.
Cover letter when no job recruitment is advertised.
When you want to join in a company even though there is no current job notification, you can contact the company by cover letter. This will help you in getting a job when there is a need of employer.
This type of cover letter format differs from the general cover letter in the following ways:
- The Cover letter should show list what have you know about the organization.
- Specify why are you interested in work with the organization.
- List your skills, experience, and interest with respect to the goals of the organization.
- Clearly, specify what you are hoping to get a reply from them such as the vacancy details or to speak someone to know about the experience of working there.
- Finally, your cover letter should finish with a note if you are hoping to contact them in few weeks, but you are very keen to get a reply from them in next few days.
If the company did not contact you in few weeks, you may contact them to know their response about your interest in their company.
Email cover letter
In many cases, you have to send your cover letter in a separate email in that case you should follow
- Specify your Name and Job title in the subject of an email.
- Mention the Name of the person you are writing.
- Make the body of an email as simple and avoid the contact details as in the case of traditional letters.
- Finish the email with a professional signature which includes your contact number.
- Don’t forget always send your email from a professional looking email address.
How to Write a Cover Letter for a job when Resume is not acceptable
Some company may ask to send an only cover letter for the job notification, when this happens it is important to specify your experience relating to the job you are applying. When writing a cover letter of this type you should
- Include your contact details and a brief introduction about yourself.
- Summarize your experience according to the need of the job.
- Use bullet points to specify their each requirement and clearly specify how you achieve it.
- Conclude the cover letter by asking them to contact you.
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